Author Instructions

Submission

The Manuscripts should be submitted by one of the authors on the online Manuscript Management System (Easy Chair). No manuscripts will be accepted by the editorial board if not submitted through the Manuscript System. The manuscript system will only accept documents in the form of PDF and Word (.doc, .docx, .rtf). Documents not more than 20 pages long (including references) will be accepted for review and this is the first stage of acceptance for any submitted manuscript. One of the authors should be fully registered with the manuscript system. Manuscripts submitted by other people who are not any of the authors will be rejected. The submitting author takes full responsibility for the paper during submission and peer review process.

Terms of Submission

All manuscripts must be submitted within the appropriate time (3 months) prior to the release of the particular issue. No manuscript will be acceptable if it has been already published elsewhere in a journal or conference proceedings. The author responsible for submitting the manuscript should make sure that they have received full approval from co-authoring partners to submit the paper. On submission of the manuscript, an acknowledgment receipt will automatically be generated by the manuscript system which is an official receipt from the Editor-in-chief that the paper has been safely submitted. Communication concerning the submission will be directly made to the registered authors through the manuscript submission system. In any unlikely event, an official email from Editor-in-chief or Editorial Assistant may be sent to the authors on a specific reason or communication

Peer Review

All manuscripts will be peer reviewed by at least two (2) reviewers who are experts in the field. All submissions will be received by the Associate Editor and then subjected to the initial assessment before sent out to the reviewers. The editor has a right to reject or accept the manuscripts which do not conform to the stated guidelines or are of a good quality that contribute to scholarship. The editors will communicate to the authors about the rejection or acceptance. All reviews done by the expert reviewers will be submitted via the manuscript system within an agreed on time. The reviewer comments may be vetted by the editors before finally being sent to the authors. All expert reviewers will remain anonymous to the authors and cannot be contacted directly by the authors concerning the status of their manuscripts. The same copy of a letter sent to author and Editor-in-chief will be automatically stored on the system for future consultation.

The peer review process will be confidential and all manuscripts will be treated as confidential information that cannot be accessed by the other parties. Therefore no expert reviewer will be allowed to pass on the task of review of the manuscript without the permission of the Associate Editor. Any expert reviewer found to abuse this confidentiality clause will stop being an expert reviewer with immediate effect.

Acceptance and Revisions

After the review process, thesubmitted manuscripts are either accepted or rejected. The accepted manuscripts are either accepted with minor changes or major revisions. Manuscripts with minor changes do not require a lot of changes but those with major changes will require a lot of changes and resubmitted for review. Revised manuscripts are reviewed again by the same expert reviewer to ascertain if the changes were made. Once a major revision is requested on a manuscript, no other major revision can be made if found not satisfactory but the manuscript will be rejected at that stage. The revised manuscript should be received within the secretariat at the agreed on time or else if the deadline is not met then the manuscript will be considered for the next issue. If there is a genuine delay in the submission of the manuscript, the secretariat should be informed in writing by email and clearly stating when the manuscript is expected to be resubmitted.

A copyright form will also be submitted to the secretariat after the final receipt of the manuscript. This journal is Open Access and therefore authors retain the copyrights of their papers. The papers in this journal will be distributed under the terms of the Creative Commons Attribution License, which permits unrestricted use, distribution and reproduction in any medium, provided that the original work is properly cited

Structure of the manuscript

When submitting a manuscript, the authors should make sure that it has the following information included;

  • Paper title: A well written heading of not more than two sentences long
  • Full author names: These should be the First Name, Middle Name and Last Name
  • Full institutional mailing addresses: The details of the institution where the authors are based
  • Email addresses: electronic contacts in form emails for all authors should be included

Abstract

This is an executive summary about the contents written within the manuscript. This executive summary should be able to tell the entire story in a few sentences of not more than 200 words. It should not contain any paragraph and written immediately after the author authorship information. There should not be any citation within the abstract, any references to figures and tables.
Introduction
Background (if any)
Literature Review
Methods and Techniques
Findings and discussion
Policy implications
References

Abstract

  • You need to state the purpose of the paper (reasons/aims for writing)
  • You need to clearly describe the methodology used in achieving your stated aim
  • You need to mention about your findings (analysis/results/discussions about the work)
  • You need to talk about the limitations, implications of the work you just described
  • You need to clearly mention about the contribution the paper is making to the world
  1. Introduction
  2. Background
  3. Theoretical and Conceptual Framework
    • Introduce the topic of your paper and probably the key terms
    • Describe some of the highlights of the research that have already been undertaken by other people. This will give you an opportunity to understand the gaps that need addressing.
    • Identify and note the gaps that are being faced within the research area
    • Describe the interrelationship of your work and the work that has already been done. How your work fits in with what has already been done before.
    • State the main questions you will answer within your research, the purpose of the paper and an outline of the paper structure.
  • Literature Review
  • Relevant title could be used instead of using “Literature Review”
  • You need to critically explain the concepts by making relevant arguments to the different concepts being considered
  • You need to mention up to date current research on the issues concerning your research area
  • You need to clearly understand what has been done already and where your work will fit in to make a contribution
  • Avoid plagiarism and therefore work that does not belong to you needs to be referenced or cited accordingly 
  • You need to make a summary of what you understood in the reviewed literature and therefore state the way forward
  • Methods and Techniques
  • Mention clearly how you hope to solve the identified problem by describing what theoretical or conceptual framework you ought to use
  • Any hypothesis that will guide the research undertaking need to be outlined too
  • Describe the methods (techniques) to be used when conducting the research and justify why you selected those methods
  • Avoid using techniques that are not described

Findings and Discussion

  • You need to clearly describe what the findings say about the your research and how they compare with the previous findings from other researchers
  • You need to indicate the contribution that the results bring to the research area
  • Mention the lessons learnt from the research undertaking and how they would further influence future research
  • You need clearly describe how the results are actually the solution to the gaps you identified before and if the aim was achieved

Conclusion and Policy Implications

  • You need to state clearly in summary what gaps were set out to solve, the methods used to solve and the results achieved as a solution to the gaps
  • You need to mention the repercussions of your study to future research, community practice and policy application
  • You need to mention all the hindrances you faced when undertaking that research of which could affected the research outputs
  • Highlight what was done and not done in order to show what remains as future work to be undertaken
  • Make any relevant suggestions that could be utilized in undertaking similar research or the future work that has been stated

References [APA style to be used]

Call for Papers

IJOTM invites authors to submit their original and unpublished work that communicates current research on computing and ICT both the theoretical and methodological aspects, as well as various applications in real world problems from science, technology, business or commerce.

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Email: ijotm@utamu.ac.ug